Privacy Policy : PIPL

Notice on the Processing of Personal Information in Compliance with the PRC Personal Information Protection Law (PIPL)

Article 1. Introduction

Shanghai French School and Shanghai Yangpu French School (hereinafter referred to as "the School") is committed to protecting the personal information of parents, students, and staff in accordance with the Personal Information Protection Law (PIPL) of the People's Republic of China. This notice explains how we collect, use, store, disclose, and protect personal information through the Eduka system, which is hosted in Mainland China.

Article 2. Personal Information Processor (as defined by article 73 of the PIPL)

In accordance with Article 73 of the PIPL, the School is the Personal Information Processor.
 

Article 3. Purpose and Method of Processing Personal Information

The School processes personal information for the following purposes (and only within the necessary scope for these purposes):

1. Student admission, enrollment, and administrative management

2. Communication with parent(s) and guardian(s)

3. Academic record management and reporting

4. School fee payment processing

5. Emergency contact and medical information management

Methods of processing include:

1. Collection via online forms, school applications, and paper documents

2. Secure storage within the Eduka system using industry-standard security measures (such as encryption and strict access controls)

3. Restricted access granted only to authorized personnel who have a legitimate need to access the personal information for work purposes

Article 4. Types of Personal Information Collected and Retention Period

Types of Personal Information Collected include:

1. Personal Identifiers: Student and parent names, contact details (email address, phone number, postal address)

2. Student academic records and attendance: Grades, progress reports, attendance data, any instances of misconduct, and the outcomes of disciplinary processes, if necessary for school administration, safeguarding, or compliance with legal/regulatory requirements

3. Details on conditions that may impact the child’s health and safety or help us create a more inclusive schooling environment (e.g., vaccinations, asthma, allergies, learning or physical disabilities)

4. Emergency contact details: Name and phone number of a person who may not be a legal guardian

5. Payment and billing information: Tuition fee records, transaction details

Retention Period: Personal information will be retained only for as long as necessary to fulfill the purposes listed above, in compliance with applicable legal and regulatory requirements.

Article 5. Specific Rules for Personal Information Subject Under Age of 14

The School will only process the personal information of relevant minors within the necessary scope and with strict protective measures and will not process the personal information of the minors under the age of 14 without securing the consent of their parent(s) or guardian(s).

Article 6. Rights of Individuals Under PIPL

According to the PIPL, Individuals (or their parent(s) and guardian(s) in the case of minors under the age of 14) have the right to:

1. Access and copy: Access and obtain a copy of personal information.

2. Rectify or Supplement: Request addition, correction or updating of incomplete, inaccurate personal information.

3. Delete: Request deletion of personal information that is no longer necessary or was processed unlawfully.

4. Withdraw consent: Withdraw previously granted consent for personal information processing, subject to applicable legal or contractual restrictions.

5. Right to be Informed and Make Decision: Request to be informed and right to decide on the processing of their personal information, as well as the right to restrict or deny another person from the processing of their personal information.

6. Explain Processing: Request explanations regarding the processing rules for personal information.

Article 7. How to Exercise Your Rights

Personal Information Subject (or parent(s) and guardian(s) of the minors under the age of 14) may exercise their rights by contacting the School via:
 

Requests will be processed in accordance with legal and regulatory requirements.

Article 8. Personal Information Security and Transfers

The School implements appropriate administrative, technical, and physical security measures (such as encryption, access controls, staff training, and security audits) to protect personal information from unauthorized access, disclosure, alteration, or misuse.

• Personal Information Hosting Location: All personal information processed via Eduka is stored on servers located within Mainland China.
• Third Parties: The School does not share personal information with third parties unless it is necessary for the stated purposes or required by law. If we do share personal information, we ensure third parties comply with applicable personal information protection obligations or will inform the relevant personal information subject to obtain separate consent if required under applicable law.

Article 9. Updates to This Notice

The School may update this notice from time to time in response to changes in legal, operational, or administrative requirements. If significant changes occur, we will inform you through official school channels or other appropriate means.

Article 10. Contact Us

For any questions regarding this notice or the processing of personal information, or to exercise your rights under the PIPL, please contact the School via the contact method provided in Article 7.